How to register

Before submitting your registration, please read the following carefully

• Registration Fees: Please ensure you select the correct registration fee.
• Invited Guests: Invited guests will receive a unique code, which grants access to special registration options during the process.
• Registration Process: Attendance is subject to prior registration. Please use the online registration form; applications submitted via email or telephone will not be accepted.
• Confirmation: After registering, you will receive an official confirmation and a proforma invoice via email. This confirmation signifies the acceptance of your registration and details the services ordered.
• Payment & Invoicing: You may pay the participation fee via online credit card payment or bank transfer. Final invoices will be issued after payment and sent to you via email.
• Catering & Taxes: The participation fee includes meals, which are classified as a "benefit in kind." Any taxes due on these benefits are the responsibility of the party paying the participation fee. The organizing office will provide a breakdown on the invoice, listing catering services and registration fees separately.
• Billing Details: Invoices will be issued using the billing name and address provided during registration. Please note that invoices cannot be modified once they have been issued.

Online registration

Registration fees must be paid to ASSZISZTENCIA Kft. in advance

Payment by bank transfer

Send one bank draft per registration or per group of registrations. Make the bank draft

Payable to:ASSZISZTENCIA Kft.
Bank:K&H Bank ZRt.
Bank address:H-1095 Budapest, Lechner Ödön fasor 9.
Swift:OKHBHUHB
IBAN:HU18 1040 1000 5051 5048 5750 1013
Reference:add "26AAPC" + your name
Banking costs:kindly instruct your bank that all charges are at your expenses

Online payment

Online payment is available with VISA, VISA Electron, V-Pay, MasterCard, Maestro and JCB cards only. Upon finishing your registration you will be redirected to the secured online payment site of K&H Bank Zrt.

Invoicing

Supplier information for purchase order

Your organization may need to register us as a supplier to make foreign payment. Please use below official company details for this process.

Company name:Asszisztencia Kft.
Address:Szent Istvan krt. 7., H-1055 Budapest, Hungary
VAT number:HU10724318
Phone:+3613501854
Bank:K&H Bank ZRt.
Bank address:H-1095 Budapest, Lechner Ödön fasor 9.
Swift:OKHBHUHB
IBAN:HU18 1040 1000 5051 5048 5750 1013

Cancellation and Refund Policy

General

These terms apply to all registrations for the 16. Alps-Adria Psychology Conference, taking place on 24-26 September 2026 | Pécs. By completing a registration, the participant accepts this cancellation and refund policy. Organizers of the event are Institute of Psychology, Faculty of Humanities and Social Sciences, University of Pécs (PTE BTK) (Ifjúság Str. 6., H-7624 Pécs, Hungary) and Asszisztencia Kft. (Registration Office - Szent Istvan krt 7., H-1055 Budapest, Hungary).

Main Rules

1. Written cancellations received by the Registration Office on or before 24 August 2026 23:59 CET (the Deadline) will receive a refund equal to 80% of the fees paid.
2. No refunds will be issued for cancellations received after the Deadline.
3. All cancellations must be sent in writing to aapc_at_asszisztencia.hu and must include:
• Full name of the registrant
• Registration reference/invoice number
• Reason for cancellation (optional)
• Bank account details (account name, IBAN, SWIFT/BIC code) if refund not possible via original payment method
4. Refunds will be processed after the event and paid within 6–8 weeks of the event end date via original payment method. If original method is not possible a bank remittance will be made. Any bank, transfer, or credit card charges will be deducted from the refunded amount.
5. In exceptional cases the Registration Office may offer a credit equivalent to the paid registration fee (minus the administrative fee) instead of a refund. This credit can be applied to registration for a future events organized by the same society within two years. Credit is non-transferable to other persons and cannot be exchanged for cash.

Transfers and Name Changes

1. A registration may be transferred to a colleague if requested in writing before the Deadline.
2. A handling fee of EUR 30 will apply.
3. After the Deadline, transfers are not permitted unless explicitly approved in writing by the Organizer.

Change of Registration Type (Onsite ↔ Virtual)

1. If the event offers both onsite and virtual participation, a change is possible before the Deadline; fee differences will be handled according to the above policy.
2. After the Deadline, no changes are permitted.

Group Registrations

1. Cancellations for group registrations must be submitted by the group booker.
2. Each cancelled delegate is subject to the same refund rules as individual registrations.
3. The group broker is responsible to inform group members about the status of their orders.

Special Circumstances

1. Visa refusal: If an official visa refusal is received before the Deadline an 80% refund (minus bank charges) or credit may be issued. After the Deadline, no refund is granted, but a credit may be considered at the Organizer’s discretion.
2. Illness or medical emergencies: Refunds after the Deadline are generally not possible. Exception requests with valid medical documentation may be reviewed case-by-case and are subject to an administration fee of EUR 30. Decisions rest solely with the Organizer.

Force Majeure and Travel Disruptions

1. The Organizer is not responsible for loss, damage, or additional costs incurred due to travel disruptions beyond its control, including but not limited to:
• wars, armed conflicts, or terrorist acts,
• government restrictions or border closures,
• airline or airport closures, flight cancellations or delays,
• natural disasters (volcanic ash clouds, earthquakes, floods, storms),
• pandemics, epidemics, or public health emergencies,
• strikes, lockouts, or labor disputes.
2. If the congress proceeds as planned, no refunds will be granted for delegates unable to attend due to such disruptions. Participants are strongly advised to obtain comprehensive travel insurance.
3. If the Organizer cancels, postpones, or significantly alters the congress due to force majeure, liability is limited to a refund of registration fees paid minus reasonable administrative costs, or issuance of a credit for a future event. The Organizer accepts no responsibility for travel, accommodation, or other costs.

Complimentary and Discount Registrations

1. Complimentary registrations are non-transferable and cannot be exchanged for cash.
2. Registrations with discounts will be refunded pro-rata according to the general cancellation rules.

Fraud, Chargebacks, and Misconduct

1. Refunds are subject to verification of original payment.
2. The Organizer reserves the right to cancel registrations without refund in cases of fraud, chargeback, or gross misconduct.

Contact

Registration Office: Asszisztencia Congress
Email: aapc_at_asszisztencia.hu